Why Quarterly Permits Matter
As a trucking business or owner-operator, staying compliant means meeting a series of quarterly permit and tax filing deadlines throughout the year.
These include fuel tax reports, IFTA filings, and other state-specific permits that are due every quarter.
Missing these deadlines can lead to:
- Late fees and penalties
- Suspended operating authority
- Increased chances of an audit
- DMV or IFTA account holds
Key Quarterly Filing Deadlines
Here are the most common quarterly deadlines for trucking companies:
- IFTA (International Fuel Tax Agreement) – Due on the last day of the month following each quarter
- IRP Mileage Reports – Due in some states to maintain apportioned plates
- HVUT Form 2290 (partial year filings) – If your truck is placed in service mid-year
- State-specific trip or mileage taxes – Including Oregon Weight-Mile, Kentucky KYU, New Mexico, and New York HUT
Quarterly Filing Schedule
| Quarter | Period Covered | Filing Deadline |
|---|---|---|
| Q1 | January 1 – March 31 | April 30 |
| Q2 | April 1 – June 30 | July 31 |
| Q3 | July 1 – September 30 | October 31 |
| Q4 | October 1 – December 31 | January 31 (following year) |
How Truckers Desk Helps
We make sure you never miss another quarterly deadline. Our services include:
- IFTA and mileage report preparation and filing
- Automated filing reminders via email or text
- Tracking and logging mileage and fuel receipts
- State-specific tax filing support (NY, KY, NM, OR)
- Filing confirmations and documentation for your records
What You’ll Need to File
- Mileage logs (ELD or manual)
- Fuel purchase receipts
- Trip routes or state line crossings
- DOT and IFTA account numbers
Frequently Asked Questions
- What happens if I file late?
- Most states impose penalties and may temporarily suspend your IFTA or IRP accounts until filings are complete.
- Do I have to file if I didn’t run that quarter?
- Yes. Even if you had no miles or fuel, a “zero report” must be filed to remain in compliance.
- Can I file everything through Truckers Desk?
- Absolutely. We handle everything from data collection to submission and keep records organized for audit readiness.
Stay Ahead of Every Deadline
Quarterly filings shouldn’t be stressful. At Truckers Desk, we take the pressure off so you can focus on the road while we handle your compliance.
Let’s get you filed on time—every time.